Closing a business? Switching software?
QuickBooks Online deletes your data 12 months after you cancel. The IRS can audit you for up to 7 years. We build one complete, audit-ready archive of your company so you can stop paying and still answer any question an auditor asks.
Your archive includes
After you cancel, your account goes read-only for 12 months. Then Intuit deletes it permanently. There is no archive plan and no way to extend it.
Tax authorities expect you to produce records, reports, and source documents for years after a business closes. Keeping the cheapest QuickBooks plan alive for that window costs about $2,940 per company at current prices.
QuickBooks' own export tool skips attachments and the audit log. Receipts export as a loose pile of files with no record of which transaction each one belongs to.
You add us as an accountant user. It's a free seat, takes two minutes, and doesn't change your subscription or your data. You remove us as soon as we're done.
We export the complete ledger, every report in both cash and accrual basis, every attachment with its original filename, and the full audit log. Plus an index that links every file back to its transaction. Then we verify counts and totals against your live books.
You get a single download with a custom cover page and summary that explains exactly what's inside and how to find anything. Then cancel QuickBooks and stop paying.
"Show me the transaction from July 5, 2024. Its amount, its account, and the receipt that was attached to it." Your archive answers that question in seconds, years after your QuickBooks account is gone. That's the standard every export we deliver is verified against.
Your archive is plain, structured files. Point ChatGPT or Claude at it and ask questions in plain English. The AI can read through everything: the ledger, the reports, the index that ties every receipt to its transaction. Books locked inside QuickBooks can't do that.
"Find every payment to this vendor in 2023."
"Which transactions over $5,000 have no receipt?"
"Total up travel spending by year."
